Order Management System (OMS) and Its Importance

Adeolu Eletu

In a business organisation, an order management system (OMS) is important. OMS is a software that brings efficiency in keeping track of orders. In addition, it maintains the orders in a decent manner. This software is a big help in recording the orders provided by customers. In this case, the orders may come in through various means. It could be via telephone, data entry mode or it could be by an e-mail. The OMS, when integrated, encompasses several modules to suitably processing an order.

Also, the OMS unit will include marketing activities, purchasing, order processing, receiving, order entry and data analysis. Moreover, it will consist of financial aspects like accounts payable and accounts receivable. Thus, an integrated order management system is pretty efficient software for analyzing and processing orders. It assists businesses to have effectiveness in their ventures.

Uses of OMS systems

Important Scheduling and Mobility Aspects

There’s one main benefit of incorporating an Order Management Software within a company. This is that the system automatically handles important mobility and scheduling aspects. Moreover, it utilizes all the appropriate information to come up with key decisions. It also coordinates management aspects, entitlement, clientele, and asset management.

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Financial securities

Nowadays, in financial securities, organizations are utilizing the software in processing financial securities. These companies can update orders with the assistance of the system. Automatically, the OMS updates the database after executing an order. Hence, the firms can get the entire information linking to an order.

Financial Functions

OMS assists in different other financial purposes as well. For instance, split transactions between stocks and dividend. You can efficiently carry out financial functions such as ‘underwriting’ through the use of the OMS. There are 5 components that comprise the order management system for securities and other financial transactions. These include trading blotter, portfolio modelling and post-trade support. So, it supports the customers to relate with the brokers.

Streamline data tracking

With just one point of entry, OMS helps you amazingly. Here, it reduces the time you use struggling on business data like machine hours and time sheets. This system allows you to create job profitability statements, billing statements and payroll reports.

Improve Billing Accuracy

If you’re handling several projects, it’s going to become increasingly hard to track every project. It will also be hard to track each project’s individual billing status. Fortunately, OMS streamlines invoicing and enhances billing accuracy. But, how? Now, these management systems possess job-based billing and time sheets. These will assist you in effective handling the billing state and working in progress of every project.

Additionally, the system needs you to record hours in the billing and time sheets. Certainly, you can fix the charge rates for every project. Therefore, the system is going to automatically fill in much of the billing information. It will do this as and when you do the data entry. This way, there will be nearly no probability of missing billings.

Improve Inventory Tracking

The OMS will allow you to track all items coming out of the inventory. Further, it will help you keep a track of all items utilized on various jobs. By so doing, you can charge customers for items utilized on their particular projects.

Automate Payroll Calculations

With the OMS, all you require to do is record employee work hours, overtime, other payroll items and allowances. So then, this system will automatically create the gross payroll account for each employee.

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Businesses That Need Order Management System

Every service offering organization needs to optimize resources to deliver sufficient services. This implies that in order to achieve this, resource efficiency requires to be enough. Due to that, other key features like the utilization of resources and productivity becomes much more efficient. Thereby, the business will acquire overall better outcomes. In order to accomplish all that a dedicated and intelligent system is a must-have.

Companies that sell to or through distributors or expansive value chains possess special order management requirements. Their business design impacts the particular types of information which they require to collect. The business processes needed to promote their sales performance. Also, the leveraging of every information for predicting and the demand analysis.

The telecommunication firms, utilize this system so as to process user information. They do this for proper billing, accounts maintenance and more. On the other hand, retail companies utilize it in packaging and inventory maintenance. Furthermore, they use it in shipping and in information concerning the orders offered by the users.


In conclusion, an order management system is a very effective tool. Particularly, for the individuals who want to go about their business functions efficiently. With the system, any business will iron out the challenges in their processes. Generally, many companies have been able to cut the time by implementing the system.

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